Managing Uploaded Files

Managing Uploaded Files

Overview

  • The File Management section allows you to upload, organize, and manage all the files relevant to your HR tasks and AI assistants.
  • This section provides a centralized location for all your documents, making them easily accessible to your AI assistants for Q&A, document generation, and other tasks.

Accessing the File Management System

Click on the “Files” icon in the left sidebar. This will bring you to the file management interface.

Uploading Files

  • Click on the ”+ Upload File” button located at the top of the file list.
  • A modal dialog will appear, prompting you to input the details of the file you wish to upload.
  • File Upload Modal:
    • File Selection:
      • A “Choose File” button allows you to browse your local computer for the file you want to upload.
      • The text area next to the “Choose File” button shows the name of the file that is selected, or “No file chosen” if no file is selected.
    • File Name Input:
      • A “File name…” text field allows you to provide a name for the uploaded file.
      • This field is optional.
    • Description Input:
      • A “Describe the content of the file…” text area provides a space to add a brief description of the content of the file.
      • This field is optional.
    • Action Buttons:
      • “Cancel” button: closes the upload modal and cancels the file upload.
      • “Create” button: uploads the selected file and closes the modal.
  • Supported file types: Please see the FAQ for the specific list of supported file types.
  • File size limits: Please see the FAQ for the file size limits.

File List

  • The file list will show all your uploaded files in a clear, organized manner.
  • Each file item displays:
    • The file type icon (e.g., PDF icon).
    • The file name, which is a clickable link that could eventually perform actions.
    • An optional description below the file name, if added during file upload. If no description was added, it will display “No description.”
  • If no files have been uploaded yet, the system will show a “No files” message.

Searching Files

  • Use the “Search files…” input field to search your files using keywords or file names.
  • The file list will automatically filter to show only the matching results.

File Actions

  • (This part will be completed once the actions are fully implemented in the UI).
  • Once files are uploaded, you can perform actions, such as:
    • View: Open and view the content of the file.
    • Rename: Change the name of the file for easier identification.
    • Delete: Remove a file from your file list.
    • Download: Download a file to your local computer.

File Organization

  • (This part will be completed once folders or other file organization strategies are implemented).
  • Future features may include creating folders and using tags for better organization.

Chat Input Hint and File Attachment

  • In the chat input area, you will find a hint indicating how to attach files to the chat.
  • The hint says: “Ask anything. Type ”/” for Prompts, ”@” for Assistants, and ”#” to attach Files.”
  • To attach a file, type ”#”, then select your file from the file list.
  • Type your prompt as usual.
  • The assistant will use the context of the attached files to generate a response.

How Files Are Used

  • Uploaded files can be used by your AI assistants for a variety of tasks.
  • Documents can be used for Q&A sessions, enabling assistants to answer questions based on the information contained within.
  • Files can be used as a source of context for document generation tasks.
  • Uploaded resumes can be used for talent profiling and evaluation.

Best Practices

  • Use descriptive file names for easier searching.
  • Organize files logically to facilitate usage by your AI assistants.
  • Regularly review and remove outdated files to keep the file system clean.

ℹ️ Important Notes:

  • The file management system is a core part of TalentAssisto, allowing you to provide your AI assistants with the necessary context for their tasks.
  • The file upload modal provides a clear interface for users to add files and their associated information.
  • The chat input hint will show you how to use your files with the AI assistants.
  • The capabilities of the file management system will be enhanced with future iterations.

What’s next?

Efficient image generation is crucial for creating visual aids, custom graphics, and other imagery relevant to your HR tasks and AI assistants. The Image Generator section allows you to describe the image you want, select the style and size, and generate it with ease. This centralized tool ensures that you can quickly create the visuals you need for presentations, reports, onboarding materials, and more.

In the following section, we will guide you through the process of accessing the image generator, inputting descriptions, selecting styles and sizes, and generating images. Whether you need realistic images, artistic renderings, or cartoon-style graphics, understanding how to use this feature will enhance your productivity and streamline your visual content creation. Let’s get started!

Anatomy of a PromptGenerate Images